DGFT Notification

    The readers will find some very important extraction of Directorate General of Foreign Trade (DGFT) notification on Importer Exporter Code (IEC) online applications in the digital format:

    Directorate General of Foreign Trade has started operationalising online filing of Importer Exporter Code (IEC) applications, online processing and issue of e-IECs in digital format. Now new entrepreneurs/exporters/importers can apply online for issue of new IEC from the comfort of their home/IT Kiosk with no more visits to the Regional Authority’s office required, and upload the documents and pay the required fee through Net banking.

    Even the processing of such applications by Regional Authority of DGFT would be done online (no paper work in the office; less storage space required and no misplaced documents) and the digitally signed e-IEC (no more IECs in physical form) would be issued/emailed to the applicants within two working days.

    In case the application is incomplete or otherwise ineligible, the same shall be rejected and an auto generated Rejection letter/email (with reasons for rejection) would be sent to the applicant – within two working days only. There would not be any ‘Deficiencies letters’ now (no more discretion at the level of RAs and consequent elimination of possible delays and corruption).

    Efforts are underway to allow/enable payment of fee through Debit/Credit cards, which would further facilitate this process. Once implemented the Online system would be made mandatory. However, till such time payment through Debit/Credit cards is enabled, the existing offline/manual system has also been allowed side by side, in order to facilitate those applicants who do not have Net banking facility.

    Efforts are also underway for message exchange/integration of our system with Income Tax department and Ministry of Corporate Affair for verification of PAN and DIN/CIN details respectively. Once implemented, this would further reduce the processing time of e-IEC applications at RA level (possibly one day only).

    This is an important and path breaking initiative by Department of Commerce/DGFT towards “Digital India” vision of Prime Minister of India and “Ease of Doing Business”.

    Disclaimer:

    The details given above is extracted from the website link of DGFT India. This is the official website of Government of India.

    https://www.dgft.gov.in/CP/

    Frequently Asked Questions

    • What is IE CODE number used in Export Import business?
      IEC Stands for Importer Exporter Code which contains 10 digit number and essentially issued by Director General of Foreign Trade (DGFT), Department of Commerce, Government of India.
    • Who  requires an IEC?
      Any company or a Bona Fide person starting a venture in International Trade of Export and Import.  If any foreign transfer on account of business, IEC number is mandatory.
    • Can Export /Import be made without Importer Exporter Code ?
      No. IEC forms a primary document for recognition by Govt. of India as Importer and Exporter. However, if value of goods is very low, the concerned customs officer may  permit first export (only one time) by imposing penal charges.
    • What are the benefits of Importer Exporter Code ?
      Import Export Code (IEC) number is the primary proof of a firm as an Importer and Exporter in India. Import Export Code (IEC) number can be submitted with Government authorities as a proof of Importer & Exporter to obtain various benefits on their Imports & Exports from DGFT, Customs, Export Promotion Council etc.
    • Where to obtain an Importer Exporter Code?
      Importer Exporter Code number is issued by Directory General of Foreign Trade at each regional offices where the Importer Exporter situates.
    • How to apply for an Importer Exporter Code?
      The necessary application for Import Export Code number can be downloaded from DGFT website and follow  procedures.
    • Can I apply Import Export Code application by  online?
      Yes, the application can be filed for issue of new Importer Exporter Code.
    • Do I need to fill Aayaat Niryaat Form after submission of online data ?
      No, after filing application online, take a print out and attach the necessary documents submit. There is no additional requirements for filling form.
    • What are the documents needed for an Importer Exporter Code application ?
      Document are listed below (Please reconfirm with the authorities, as these information can be changed amended time to time)
    1. Bank Receipt / Demand Draft details evidencing payment of application fee of Rs. 1000.00 DD should be in favour of Zonal JDGFT, New Delhi.
    2. Certificate from the Banker of the applicant firm in the format given in Appendix 18 A (Part B).
    3. Self-certified copy of Permanent Account Number (PAN) issued by Income Tax Authorities.
    4. Two copies of passport size photographs of the applicant. Photograph on the bankers certificate should be attested by the banker of applicant.
    5. Self-addressed envelope duly stamped for Rs.25.00 (Amount may differ time to time; you may get exact amount from issuing authority)
    6. These documents may be kept securely in a file cover.
    • Should I need to attest PAN number from any gazette officers/notary  while applying for Import Export Code number ?
      No, you can self attest the copy of PAN, when applying for IEC code number.
    • What is the fee for fresh Importer Exporter code Application ?
      Application fee is Rs. 1000.00 which can be paid through Demand Draft / Pay Order  to apply for IEC code. (Amount may differ time to time; you may get exact amount from issuing authority)
    • What is fee for Modification in Importer Exporter Code?
      No fee is chargeable for modification in Importer Exporter Code, if informed within 90 days of such changes. After 90 days, a fee of Rs.1000.00 charged.
    • What is the fee for issuance of duplicate Importer Exporter Code ?
      Rs. 200.00 payable in for D.D./TR. (Amount may differ time to time; you may get exact amount from issuing authority).
    • Is PAN Number / PAN card is essential in IEC? What are the alternatives?
      Yes, PAN is mandatory. Photocopy of PAN card has to be submitted along with the application of IEC. If PAN card is not issued to the applicant then a copy of PAN allotment letter from I.T. Department will also be accepted.
    • Do I have to show PAN Card for verification in IEC ?
      No. Only one IEC would be issued against a single PAN number. Any proprietor can have only one IEC number and in case there are more than one IECs allotted to a proprietor, the same may be surrendered to the Regional Office for cancellation.
    • What is the duration of  to get an IEC after filing application for Import Export Code number ?
      Normally IEC number is issued within a couple of days, if all documents are in order.  However, you can expect IEC number by post within 10 days by mail.
    • Can IEC be hand delivered / over the counter ?
      No, IEC’s issued are dispatched through Speed Post.
    • Why IEC number is sent by mail ?
      As per the authorities, this is one of the procedures for address verification of Importers & Exporters.
    • Is there any Tatkal Scheme in Import Export Code number ?
      No. As explained above, the authorities issues Import Export Code number within hours of receipt of proper applications.
    • How many days are required to send the data to Customs ?
      The data is automatically transmitted electronically on the day of issue of IEC.
    • Should I need to register  Import Export Code number once again with concerned customs department to do exports and importer ?
      No. However, you may cross check  and confirm about such electronic transition from DGFT to Customs about the details of your  Import export code number.
    • Does Custom department use IEC ?
      Yes, IEC number need to be reflected in all  customs documents  related to exports and imports
    • Can one check their IEC status at Customs on line?
      Yes. Click on IEC (BIN) Status to know the status at Customs.
    • What does the word “Online” means in IEC ?
      The word “Online” means that the IEC issued by our office has been accepted by Customs.
    • Can I know the file number of IEC application ?
      Yes, Click on option “Find Your File No, (Fresh IEC)”.
    • Can I know the status of IEC application through the website ?
      Yes, Click on option “Status of IEC application”.
    • Can IEC  data be modified after submission of application through the website ?
      No, only before submission data can be modified.
    • NRI – How an applicant (NRI) can apply IEC ?
      NRI has to follow the normal application procedure. In addition permission from RBI/FIPB is needed in some cases.
    • Documents requited to be submitted  for a foreign national for obtaining IEC (documents needed) ?
      Board Resolution, Memorandum of Association, copy of Passport are required.
    • Do Foreigners require residence in India  to obtain Import Export Code number ?
      Not necessary.
    • Can I surrender Import Export Code number if I do not wish to operate as Exporter Importer ?
      Yes, you can surrender such Import Export Code number to the concerned authorities.  The issuing authority shall cancel such IEC and transmit electronically to DGFT and customs authorities.
    • In case the IEC is received undelivered, what are the documents required for proving the genuineness of the firm ?
      Information to Post Office, copy of Telephone Bill, Electricity Bill, copy of Rent Deed etc. (any one) is required to confirm about the genuineness of the address.
    • Why PAN  Card’s (both side) is required ?
      To identify issuing authority’s address.
    • Does one need authority letter at the time of submission of application of IEC ?
      No.
    • What are the  documents required for issue of Duplicate IEC ?
      Dully filled application form along with application fee of Rs.200.00, a copy of FIR and an affidavit on stamp paper of Rs.10.00 duly notarized.
    • Can a we apply online for issue of duplicate IEC ?
      No.
    • Can a Public Limited Co. / Private Limited Co./ Partnership obtain different IECs for different concerns owned by it ?
      No. However, the name of each concern owned by such a company may be included in the IEC of the firm in whose name PAN exists, as a branch.
    • Whether IEC has to be re-validated after a period of time ?
      No, IEC  need not be re-validated  if the PAN is incorporated in it, but the same needs to be updated for changes in name / address / constitution.
    • What is to be done after obtaining the amended / online/new IEC ?
      The Importer Exporter should check the “Business Identification Number” on IEC Status at Customs (BIN) for new IEC holders /IECs updated with PAN and on view your IEC in case of modified IECs. The above status should also be confirmed from the EDI system of the concerned Customs authority before effecting any Import or Export.
    • I need to import goods for personal purpose , not related to trade, agriculture or manufacture.  Should I need to obtain Import Export Code number ?
      No, import of personal purpose not related to trade, agriculture or manufacture  is exempted to obtain Import Export Code number.
    • I need to export  goods for personal purpose , not related to trade,agriculture or manufacture.  Should I need to obtain Import Export Code number ?
      No, export of personal purpose not related to trade,agriculture or manufacture  is exempted to obtain Import Export Code number.

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